You’re not alone in this.

Program Overview

The Federal COVID-19 Pandemic Vaccination Equity Supplemental Funding (PAVE) program provides funding for Kansas to support local efforts to increase vaccine uptake by expanding COVID-19 vaccine programs and ensuring greater equity and access to vaccines by those disproportionately affected by the pandemic, including high-risk and underserved populations such as racial and ethnic minorities and rural communities.

If you need assistance with the PAVE application process, including language translation services or accessibility support, please contact the Grants Office at 785-291-3205 or PAVE@ks.gov. A staff member will be able to assist applicants with any questions or connect you with the proper resources needed to complete the application process.

Si necesita ayuda con el proceso para solicitar una subvención con el programa PAVE, incluídos servicios de traducción en su idioma o de accesibilidad, puede comunicarse con la Oficina de Subvenciones (Grants Office) al 785-291-3205 o visitar PAVE@ks.gov. Un representante le podrá ayudar a responder cualquier pregunta, o le pondrá en contacto con los recursos adecuados para completar su proceso de aplicación.

Eligibility Requirements

There are many types of organizations that are eligible, including:

Clinics

Colleges/Universities

Community Organizations

Faith-Based Organizations

Kansas Tribes

Local Government Groups

Medical and Nurse Associations

Nonprofits

Pharmacies

County Health Departments are not eligible to apply. Contact Kansas Governor Laura Kelly’s Grants Office at 785-291-3205 or PAVE@ks.gov regarding questions about applicant eligibility.

Allowable and Unallowable Grant Usage

Allowable Activities

Requested funds must be utilized to support and strengthen critical immunization planning and implementation requirements and activities to ensure effective and efficient COVID-19 vaccination distribution.
This includes expanding the existing immunization infrastructure, engaging in additional partnerships, and implementing and evaluating new strategies to reach affected populations (such as those who may be vaccine hesitant, those who are in racial and ethnic or other minority groups).

Examples of allowable PAVE costs include, but are not limited to:

• Local education campaigns to increase vaccine confidence and combat misinformation.
• Support to adapt materials for target audiences, including language translation.
• Media buys, such as radio and television ads.
• Sessions with trusted leaders among underserved and/or affected communities to better understand community needs (e.g. town hall meetings, focus groups, round table discussions, etc.).
• COVID-19 vaccination supplies (including personal protective equipment, sanitation, oxygen tanks/bottles, and injection site medical supplies) for vaccine events.
• Space rental for vaccine events, training, education, and focus groups.
• Assistance in providing access to vaccination activities, including transportation and mileage reimbursement (reimbursement will be provided at the federal rate or according to agency policy, whichever is less).
• Coverage of transportation costs (e.g. bus fare vouchers, ride share programs, and taxi fare).
 Note: Uber and Lyft offer free ride programs for vaccination.
• Personnel (e.g. meeting facilitators, vaccinators, translators).

Unallowable Activites

PAVE funds are not allowed to be used for food or drinks, construction costs, purchase of vehicles, personal care outside of vaccination events, and vaccine incentives.

Unallowable Costs

PAVE funds cannot replace other federal, state, or local funds that would otherwise be available for the proposed COVID-19 related activities. Applicants may not reduce or reallocate federal, state, or local funds for a particular activity or purchase specifically because PAVE funds are available.

Please Contact the Grants Office with any questions.

Reporting & Compliance

Reporting Requirements

A completed PAVE POST-PROJECT IMPACT REPORT is required to be submitted once awarded grant funds are spent. Additionally, monthly Financial Status Reports are required on the 15th of each month and must include supporting documentation in order to be reimbursed for expenses. Financial Status Reports will no longer be required once the project incurs no further costs.

Note: Both reports are included in this packet for reference.

Compliance Requirements

All award recipients must comply with the PAVE program requirements and related federal award guidance. Recipients must comply with the applicable provisions of the Federal Office of Management and Budget’s Uniform Guidance for Federal Awards, 2 CFR Part 200, which includes maintaining appropriate programmatic and financial records. PAVE funds must be tracked and accounted for separate from an organization’s general operating funds.

Please Contact the Grants Office with any questions.

Fund Dispersal

How will the funds be dispersed?

Payments are issued on a quarterly advance basis, with the first payment equal to 25 percent of the awarded amount.

• The amount of subsequent payments is determined by reported expenditures.
• Recipients may request a specific advance for PAVE payment if needed to meet immediate obligations.
• An applicant must have a Federal Employer Identification Number (FEIN) or a Taxpayer Identification Number (TIN) to receive payments.